XRechnung to authorities of the Federal Government and the Free Hanseatic City of Bremen

is mandatory since 27th November 2020!

XRechnung for companies & authorities


Are you looking for a simple, fast and efficient way to create, send and receive CEN-compliant invoices directly from your existing ERP system – without excessive investment in additional hardware and software solutions? You found it!

With the proven XimantiX eBeleg Services for electronic incoming and outgoing invoices, you and your accounting department are ready for electronic invoice exchange in no time at all. Not only with the federal administration, the federal states, local authorities and other public-sector invoice recipients, but simply with every partner to whom you send an invoice – or from whom you receive an invoice voucher.

You can see how easy it is with XimantiX here:

XRechnung and Multi-Channel eInvoice Solution

XRechnung chaos on federal state level in Germany? No issue for you!

Are you having sleepless nights because of the completely different XRechnungs-requirements of the Länder ? Thanks to the mature eBeleg Services of XimantiX, there is no headache any more. As an experienced service provider, we always have an eye on all laws, regulations and special cases at federal and state level for you.

That way you can concentrate on your core business and issue (and receive) invoices as usual – we make sure that everything gets where it belongs.

Currently, the obligation to submit e-invoices applies to clients of the federal government and the states of Baden-Württemberg, Saarland, the Hanseatic City of Hamburg, and the Free Hanseatic City of Bremen. Coming up next, the states of Mecklenburg-Western Pomerania and Rhineland-Palatinate are planning to introduce mandatory e-invoicing.

XRechnung: Straight out of your ERP system!

Unlike typical special solutions (software, portals, web services, etc.) for creating XRechnung, with the eBeleg Service – Output from XimantiX you always have the freedom to choose who you send what to and in which format. Can be set directly in your ERP system. And if necessary, even on paper and by post.
Since the eBeleg Service from XimantiX is a handy cloud service, integration into your IT environment is extremely simple, cost-effective and efficient. By the way, it (almost) doesn’t matter which ERP system you work with.
For many of the common ERP systems such as SAP, MS Dynamics 365 (previously MS Dynamics NAV, originally NAVISION), APLPHAPLAN, eGecko or Sage, the appropriate interfaces to the XimantiX eBeleg Services are already available.

Send e-invoices according to EU guidelines: Nothing easier than that!

As the invoicing party, you send invoices as XRechnung format directly from your ERP system using the XimantiX ‘eBeleg Service – Ausgang’. Our intelligent, easy-to-integrate interface ensures that your invoice content already reaches us in a structured data format. As a service provider, we then convert these into the individually desired reception format – and in the case of XRechnung, even perform a validation based on the KoSIT Validator for XRechnung. You don’t have to worry about anything else.

Electronic invoice dispatch: would you prefer even more?

Alternatively, of course, the electronic invoicing standard ZUGFeRD from version 2.0 can be used for (most) public authorities, which in the meantime also complies with the European eInvoicing standard EN16931.

The advantage: In addition to the CEN-compliant XML data set, ZUGFeRD 2.X consists of an additional visual PDF component that can be opened and viewed without a special e-invoice viewer. The format is therefore also suitable for you as an invoicing party to send to other partners and companies that are not yet able to process XRechnung.

Receive, process and archive XRechnung: Everything from a single source!

It couldn’t be simpler: Incoming eInvoices go directly into the eInvoice Service – Inbound, the ‘eBeleg Service – Eingang’ from XimantiX – on the basis of the structured data supplied. Additional data extraction by OCR is not needed. The ‘eBeleg Service – Eingang’ handles XRechnung invoices, which have already been validated by the sender, without further deviation into the target system.

But of course the eBeleg Service can do even more: because in addition to XRechnung and ZUGFeRD, our solution can also receive and electronically process (almost) all other types of analogue and digital(ised) incoming invoices.

Automated invoice processing made easy

Whether for further processing in your usual invoice workflow or directly into the connected archive system: You alone decide where exactly the ‘eBeleg Service – Eingang’ plays out the structured invoice data records for you. Depending on when and where you need your incoming invoices. In addition, it is of course also possible to compare incoming invoices with existing purchase orders, electronic delivery notes and other documents from the digital supply chain.

Cost savings

Save up to 2 Euro per digitised and individually formatted outgoing invoice and up to 15 Euro for each individual invoice received.

Time savings

Get your accounts payable and receivables processes ready for automatic invoice processing and save more time than ever before.

Reduce the error rate

With the eBeleg Services, costly and annoying manual errors in invoice processing are a matter of the past.

Automatic electronic archiving

Save not only time but also money with secure and environmentally friendly electronic archiving. Fully tax & GoBD compliant, of course.

Compatible national and international with (almost) every invoice recipient

You not only have to master the chaos of XRechnung in Germany, but also want to show off internationally? Then change now!

Future-proof IT processes that always stay up-to-date

Focus on your core business. We take care of your incoming and outgoing invoices with XRechnung & Co. And everything that comes next.


  • What is XRechnung?
    The XRechnung is a data exchange standard that contains all information of an invoice as structured data in a defined XML format and represents a so-called Core Invoice User Specification (CIUS) based on the European semantic data model. It must therefore be accepted by all recipients of public invoices. The standard is currently available in version 1.2.0 (version dated December 18, 2018).
  • Who is affected by the XRechnung – and when?
    By 2020, all EU contracting authorities must be able to process electronic invoices in an invoice format that complies with the European standard EN 16931. Specifically, from November 2019, all federal clients and from April 2020, municipal and federal state clients must ensure that electronic invoices that comply with EU requirements are accepted. An obligation that affects not only the public administration but also many publicly owned businesses and enterprises. Suppliers to the federal government are now obliged to transmit their invoices only electronically in a CEN-compliant invoice format since November 2020 in accordance with the requirements of the E-Invoice Act and the E-Invoice Ordinance of the federal government. Depending on the implementation at Länder and municipal level, a mandatory requirement may apply here. The date from which this applies is specified in the respective E-Invoice Ordinance. A comprehensive summary and the respective links to the laws and ordinances is available in our ‘Latest news on XRechnung in the Federal Government and the Länder’.
  • When should a project for implementing the XRechnung be started?
    At federal level, it has already been possible to take advantage of all the benefits of electronic invoicing since November 2019. Since April 2020, it is possible to submit electronic invoices as e-invoices according to the EU standard for German federal states and municipalities. Even though the regulations on the e-invoicing obligation for suppliers vary widely, we recommend implementing them as soon as possible. If you are affected by the obligation to send your invoices electronically, you should not wait too long to ensure that your public customers are invoiced on an ongoing basis. The multi-channel solution is simply perfect for seamless implementation. That means you can save costs now!
  • What are the exceptions to the obligation to invoice as XRechnung?
    In fact, both the eInvoicing Act and the eInvoicing Ordinance of the Federal Government as well as the different laws and ordinances on electronic invoicing to the public sector in the different federal states make a whole series of – unfortunately quite different – exceptions. In most cases, however, typical small amount invoices under 1,000 euros are not required to comply with eInvoicing requirements.
  • What are the legal principles?
    The EU directive, the eInvoicing law and the eInvoicing ordinance of the federal government, the individual laws and ordinances of the federal states and the European eInvoicing standard EN 16931 all provide specifications.
  • How do I archive electronic invoices?
    Archiving electronic invoices becomes much easier with XimantiX. Thus, documents created by the ‘eBeleg Service – Ausgang’ are returned directly to the sender for archiving. Of course, the (automatic) linking to an existing archive or to a cloud-based DMS via XimantiX is also possible. Please do not hesitate to contact us!
  • Can’t I just do it myself?
    Basically, it is also possible to send corresponding invoices to the administration itself via the various web portals or other solutions to the corresponding invoice recipient. However, this only makes sense if you are only sending occasional invoices to a few public invoice recipients. If, on the other hand, higher invoice volumes and/or several different clients are involved – possibly even in different federal states or at different administrative levels – you should definitely consider support from an XRechnung service provider such as XimantiX. Without such a provider and an appropriate software solution, you quickly lose track of which specifications apply to which invoices, when and where.
  • XRechnung and EDI – do they work together?
    Who uses EDI today has all necessary data for the XRechnung already available. On this basis, the required XRechnung can be created and transmitted if required.

This might also be of interest:

XRechnung update!

Here you can find out everything about XRechnung, the electronic invoice to the German public sector. Now with up-to-date information from the federal states of Germany!

read more …

Optimise document dispatch – straight from the ERP system

The digitised dispatch of accounting documents (invoices, reminders, and other types of documents ) directly from the ERP system is very easy. We show you how!

read more …

The ZUGFeRD standard for sending invoices

The IT industry is increasingly counting on ZUGFeRD invoices – electronic invoices with structured data in ZUGFeRD format …

read more …

Industry standards in the exchange of eInvoices and other accounting documents

Which standards play an important role in the field of electronic invoice processing? What do XRechnung, ZUGFeRD, OpenTRANS and EDI stand for? Find out the most important aspects about these standards NOW …

read more …

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