IncaMail for all HR documents

A connection to the Swiss Post IncaMail process is available through our ePayslip service (‘eBeleg Service – HR’) directly from your HR system for sending confidential documents.

The delivery of payslips or payroll accounting documents frequently involves particularly sensitive data needing to be sent to employees. This also includes various documents, such as social security statements, time sheets, etc., which are enclosed as an attachment.

With IncaMail, Swiss Post and XimantiX provide precisely the security you and your employees need.

In parallel, you can also reach those employees who want to continue to receive their salary statements/pay slips in printed form using the eBeleg Service Print Document option. Simple configuration of your HR system determines how delivery is to be processed. Delivery can take place by post to the individual employee or each company location/site.

Successively switching employees to IncaMail can take place at any time.

What do you need to send by IncaMail?

As a sender, you need to register with IncaMail. Now you can add your company logo to your mail. This means that the recipient can immediately see who sent the mail.

The benefits to you

See at a glance the advantages of using secure dispatch via IncaMail.

Cost Savings

You can achieve significant cost savings by delivering confidential documents electronically and eliminating your printing and postage costs.

You can not only send payslips, but also additional attachments such as wage tax documents or workslips directly.

Secure delivery by email

Email attachments sent with IncaMail are secure and can only be opened by the verified recipient with the help of a personal key thanks to SwissPost’s patented Safe Technology.

Recipient Acceptance

The encryption and patented Safe Technology from Swiss Post increases the level of trust in receiving confidential documents by private email and hence its acceptance.

In the event of queries regarding a payslip, the recipient can also use IncaMail to a limited extent for communication with the sender.

Ease of use

Confidential electronic documents are sent directly from the HR system.

The sender verifies the dispatch status and confirmation of pickup in the HR system.

IncaMail is available to the recipient via the web browser or as an app.

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