eBelegService-EingangeInvoice Service - Outbound digitise(d) invoice dispatch arrange appointment or simply read on Whether by post, e-mail, PDF or with structured data (eInvoices such as ZUGFeRD, XRechnung). With our efficient cloud solution, you can optimise your invoice and accounting document dispatch in a sustainable, cost-saving and future-proof way! download flyer Die Brücke zu Ihren Kunden - XimantiX eBeleg Service Ausgang

Optimised invoice dispatch


Would you like to optimise your outgoing documents and send invoices, reminders, credit notes, orders and many other types of documents in the future not only more cost-effectively, but also reliably, quickly and securely in digital form?

With the XimantiX “eBeleg Service – Ausgang”, our solution to dispatch accounting documents in an optimized way, you benefit from the full savings potential that you can achieve through electronic invoice and document dispatch. And this with the highest security in electronic document delivery and completely without horrendous initial investments in new IT components. With our ingenious receipt dispatch service, you can process the entire invoicing process electronically from your ERP system in no time at all and deliver it according to the recipient’s wishes.

Cloud - Optimised invoice dispatch - XimantiX

It couldn’t be simpler: send eInvoices from your ERP system

You already have a powerful ERP system and want to take advantage of the benefits of electronic invoicing – but without having to invest considerable sums in new IT equipment and software? With the eBeleg Services from XimantiX this is no problem, because integrations of our ERP partners are already available for many of the common ERP systems like SAP, MS Dynamics NAV (formerly NAVISION, now MS Dynamics 365), Sage and APLPHAPLAN. Depending on your individual requirements, these are either used directly or adapted to your needs.

Fast, safe and easy integration: Invoice dispatch in (almost) any format

Using the integrated solution in your ERP system is particularly easy and convenient. All you need to do: Determine the way (eInvoice, ZUGFeRD, XRechnung, EDI, postal, etc.) each of your customers wants to receive their documents. Documents are dispatched as one-click processing from then on.

The monitoring of “eBeleg Service – Ausgang” also allows you to check the status of the sent documents at any time.

This is how multi-channel document dispatch with XimantiX works

Not all invoice and accounting document recipients want to switch to the cost-saving and future-proof digitised document dispatch at the same time as you? No worry. With the XimantiX “eBeleg Service – Ausgang” you stay absolutely flexible. So you can make optimal use of savings potential wherever it is appropriate. Because you have the choice: : via the “receipt printing” option, receipts can continue to be printed as paper invoices and sent by post. However, it is also possible to generate electronic invoices in different formats such as XRechnung, ZUGFeRD, openTRANS or EDIFACT and deliver them digitally. Even completely individual recipient formats are possible.

To make the workflow particularly simple, the desired output format for the respective recipient is stored in the customer master of your ERP system.

Electronic dispatch can also take place at different security levels. To send confidential documents, we use the lncaMail service of our partner Swiss Post Services. In this way, the receipts reach your recipient confidentially and securely encrypted. This is a highly secure procedure that has proven its worth in particular when sending information that is especially worthy of protection, such as pay slips. It is also used, for example, in our “eBeleg Service – HR”. Alternatively, you can choose between e-mail dispatch with a dedicated certificate for the sender address or standard e-mail dispatch.
By the way: The actual printing of invoices and other accounting documents is carried out in compliance with the highest security standards at our partner Swiss Post Solutions GmbH with printing centre in Dettingen near Stuttgart.

Why optimize accounting document dispatch with XimantiX?

Digitised invoice dispatch opens up a whole range of potential savings which, with the appropriate solution approach, can also be realised by small and medium-sized companies within a very short period of time. Provided that you rely on an experienced service provider such as XimantiX. Because with the XimantiX “eBeleg-Service – Ausgang” the conversion is worthwhile even with medium invoice volumes of 2000 outgoing documents per month. You benefit not only from our many years of experience, but also from our special feeling for the wishes and needs of medium-sized businesses – and your customers.

With the XimantiX “eBeleg Service – Ausgang” you can now switch over as “carefully” as possible to digitize your invoice dispatch and benefit from a significant reduction in unit costs per outgoing invoice. It’s worth it!

Easy implementation:
Perfect for SAP and MS Dynamics!

Ensure fast implementation right into your ERP system. We can guarantee this especially for the ERP systems SAP and MS Dynamics due to the pre-integrated solution.

On top of all, our solution is so flexible that it can be integrated into almost any ERP environment via standardized interfaces.

With or without paper:
True multi-channel shipping!

Documents can be printed as paper invoices using the receipt printing option and sent by post, or sent electronically in various formats such as XRechnung, ZUGFeRD, openTRANS, EDIFACT & Co. or as PDF with Qualified Electronic Signature (QES).

The output format for the respective recipient is stored in the customer master of the ERP system.

As much security as needed:
Up to highest security level!

Depending on the application type, you can choose between standard dispatch by e-mail, e-mail with a dedicated certificate for the sender address and encrypted as IncaMail.

IncaMail is used excessively by our customers to send sensitive documents such as payroll documents.

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What our customers say

about XimantiX and the “eBeleg Service – Ausgang”

“XimantiX offered the best service for our needs. We already succeeded in saving 40% of our monthly invoice dispatch costs in the first few months …”

Mrs Sehfert, Lead of project, Würth Elektronik … read the whole customer story

“The XimantiX ‘eBeleg Service’ is a perfect solution for SAP Media to digitise invoice dispatch. The fast and professional implementation for our invoice dispatch from SAP IS-M/AM convinced us. Today, our users are pleased with the efficient processes, which reduce a considerable amount of work and costs.”

“We informed our customers about the advantages of electronic invoice receipt, with the help of XimantiX. Shortly after the introduction of the new service, about 25% of the customers had already agreed to receive the invoices electronically.”

“You notice no change at all! Today’s invoice dispatch processes are so smoothly and perfectly integrated!”

Mr Waldemar Franz – Head of Address and Order Management – Vogel Communications Group … read the whole customer story

“Thanks to the flexible solution ‘eBeleg Service – HR’ and top project management by XimantiX and VISICON, we now send all pay slips efficiently from SAP to the employees or via print for distribution to our 47 locations.”

Mr Heckenberger – Vice-head of Personnel Accounting – Stiftung Liebenau … read the whole customer story

“The quick and easy implementation of the eBeleg Service and the constant availability of XimantiX during the project implementation period successfully led us to our goal. This allowed us to save on time and costs by introducing ‘eBeleg Service – Ausgang’.”

Mrs Mannert – Project Management – UMSEMA Umwelt Service Mannert GmbH… read the whole customer story

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