It couldn’t be simpler: send eInvoices from your ERP system
You already have a powerful ERP system and want to take advantage of the benefits of electronic invoicing – but without having to invest considerable sums in new IT equipment and software? With the eBeleg Services from XimantiX this is no problem, because integrations of our ERP partners are already available for many of the common ERP systems like SAP, MS Dynamics NAV (formerly NAVISION, now MS Dynamics 365), Sage and APLPHAPLAN. Depending on your individual requirements, these are either used directly or adapted to your needs.
Fast, safe and easy integration: Invoice dispatch in (almost) any format
Using the integrated solution in your ERP system is particularly easy and convenient. All you need to do: Determine the way (eInvoice, ZUGFeRD, XRechnung, EDI, postal, etc.) each of your customers wants to receive their documents. Documents are dispatched as one-click processing from then on.
The monitoring of “eBeleg Service – Ausgang” also allows you to check the status of the sent documents at any time.
This is how multi-channel document dispatch with XimantiX works
Not all invoice and accounting document recipients want to switch to the cost-saving and future-proof digitised document dispatch at the same time as you? No worry. With the XimantiX “eBeleg Service – Ausgang” you stay absolutely flexible. So you can make optimal use of savings potential wherever it is appropriate. Because you have the choice: : via the “receipt printing” option, receipts can continue to be printed as paper invoices and sent by post. However, it is also possible to generate electronic invoices in different formats such as XRechnung, ZUGFeRD, openTRANS or EDIFACT and deliver them digitally. Even completely individual recipient formats are possible.
To make the workflow particularly simple, the desired output format for the respective recipient is stored in the customer master of your ERP system.
Electronic dispatch can also take place at different security levels. To send confidential documents, we use the lncaMail service of our partner Swiss Post Services. In this way, the receipts reach your recipient confidentially and securely encrypted. This is a highly secure procedure that has proven its worth in particular when sending information that is especially worthy of protection, such as pay slips. It is also used, for example, in our “eBeleg Service – HR”. Alternatively, you can choose between e-mail dispatch with a dedicated certificate for the sender address or standard e-mail dispatch.
By the way: The actual printing of invoices and other accounting documents is carried out in compliance with the highest security standards at our partner Swiss Post Solutions GmbH with printing centre in Dettingen near Stuttgart.
Why optimize accounting document dispatch with XimantiX?
Digitised invoice dispatch opens up a whole range of potential savings which, with the appropriate solution approach, can also be realised by small and medium-sized companies within a very short period of time. Provided that you rely on an experienced service provider such as XimantiX. Because with the XimantiX “eBeleg-Service – Ausgang” the conversion is worthwhile even with medium invoice volumes of 2000 outgoing documents per month. You benefit not only from our many years of experience, but also from our special feeling for the wishes and needs of medium-sized businesses – and your customers.
With the XimantiX “eBeleg Service – Ausgang” you can now switch over as “carefully” as possible to digitize your invoice dispatch and benefit from a significant reduction in unit costs per outgoing invoice. It’s worth it!