Optimised invoice dispatch

EASY. SECURE. DIGITAL.

Would you like to optimise your outgoing documents and send invoices, reminders, credit notes, orders and many other types of documents in the future not only more cost-effectively, but also reliably, quickly and securely in digital form?

With the XimantiX “eBeleg Service – Ausgang”, our solution to dispatch accounting documents in an optimized way, you benefit from the full savings potential that you can achieve through electronic invoice and document dispatch. And this with the highest security in electronic document delivery and completely without horrendous initial investments in new IT components. With our ingenious receipt dispatch service, you can process the entire invoicing process electronically from your ERP system in no time at all and deliver it according to the recipient’s wishes.

This is how multi-channel document dispatch with XimantiX works

Not all invoice and accounting document recipients want to switch to the cost-saving and future-proof digitised document dispatch at the same time as you? No worry. With the XimantiX “eBeleg Service – Ausgang” you stay absolutely flexible. So you can make optimal use of savings potential wherever it is appropriate. Because you have the choice: : via the “receipt printing” option, receipts can continue to be printed as paper invoices and sent by post. However, it is also possible to generate electronic invoices in different formats such as XRechnung, ZUGFeRD, openTRANS or EDIFACT and deliver them digitally. Even completely individual recipient formats are possible.

To make the workflow particularly simple, the desired output format for the respective recipient is stored in the customer master of your ERP system.

Electronic dispatch can also take place at different security levels. To send confidential documents, we use the lncaMail service of our partner Swiss Post Services. In this way, the receipts reach your recipient confidentially and securely encrypted. This is a highly secure procedure that has proven its worth in particular when sending information that is especially worthy of protection, such as pay slips. It is also used, for example, in our “eBeleg Service – HR”. Alternatively, you can choose between e-mail dispatch with a dedicated certificate for the sender address or standard e-mail dispatch.
By the way: The actual printing of invoices and other accounting documents is carried out in compliance with the highest security standards at our partner Swiss Post Solutions GmbH with printing centre in Dettingen near Stuttgart.

Why optimize accounting document dispatch with XimantiX?

Digitised invoice dispatch opens up a whole range of potential savings which, with the appropriate solution approach, can also be realised by small and medium-sized companies within a very short period of time. Provided that you rely on an experienced service provider such as XimantiX. Because with the XimantiX “eBeleg-Service – Ausgang” the conversion is worthwhile even with medium invoice volumes of 2000 outgoing documents per month. You benefit not only from our many years of experience, but also from our special feeling for the wishes and needs of medium-sized businesses – and your customers.

With the XimantiX “eBeleg Service – Ausgang” you can now switch over as “carefully” as possible to digitize your invoice dispatch and benefit from a significant reduction in unit costs per outgoing invoice. It’s worth it!

… further customer stories