Provide HR documents via employee portal
EASY. SECURE. DIGITAL.
The direct link between employees and personnel accounting
With this solution, confidential, personal documents are delivered directly to the HR portal. In return, employees can also transmit expense and time sheets to the HR department directly.
Employees and the responsible persons from human resources management each receive their own login data for the portal. This gives both parties the opportunity to transmit sensitive documents directly and securely. The direct connectivity from the HR system, e.g. from SAP HCM, is particularly advantageous for personnel accounting. This way, pay slips, social insurance certificates, annual tax certificates and more can be sent at the touch of a button. Depending on the dispatch route stored in the employee’s HR master data, this is automatically sent to the HR portal or printed out in the traditional way and sent by post.
Convenient: One portal solution for all employees
In parallel, you can also use the HR receipt printout – an option of the “eBeleg Service” – to reach those employees who would still like to receive the payslips/salary notices in paper form. A simple configuration in your HR system determines how the delivery should take place. Delivery can take place by post to the individual employee or each company location/site.
By the way: A successive change of further employees to the HR portal is possible at any time.
Introducing digital payroll accounting is as simple as this
The advantage of the HR portal with the XimantiX “eBeleg Service – HR” is the automated onboarding process. As part of the project, this can be adapted to your requirements. By default, a PIN letter is sent when the system is introduced. Alternatively, this can also be initiated by the personnel accounting.
This letter contains all the necessary information about the system, for the first registration and access by your employees. The initial login to the HR portal indicates the employee’s consent to the release for digital HR document exchange. From now on, all HR documents for these employees will be transferred comfortably and securely through the portal.
If an employee desires to have the printed version sent by mail again, this change can be made at any time in the HR system’s personnel master data.
Immediately apparent: benefits for HR department and employees
See at a glance the key benefits for Human Resources and your employees of using secure dispatch to the HR portal.