Data Privacy

We, at Ximantix Software GmbH, take the protection of your personal data very seriously. . We handle your personal data confidentially and in compliance with the legal data protection requirements and this Privacy Policy at all times.

Responsible in terms of data protection law is:

Ximantix Software GmbH, Landsbergerstr. 402, 81241 Munich, Germany
Managing Director: Mr. Reinhard Wild

You can usually use our website without providing any personal data. If personal data is collected on our website (e.g. name, postal address or email addresses), it always takes place on a voluntary basis as prescribed by data protection law. We do not disclose this data to third-parties without your express consent.

You can trust us with your personal data. It is encrypted by digital security systems and then transmitted to us. Technical measures are used to protect our websites against damage, destruction or unauthorised access. Despite this, we would like to point out to you that transferring data over the Internet (e.g. when communicating by email) can be vulnerable to security gaps. It is impossible for us to protect data fully against unauthorised access by third parties.

Who has access to or receives your data?

The data within our company is always accessible to the employees who are involved in the fulfilment

  • of our contractual obligations to you.
  • our legal obligations
  • of activities permitted to us in sales and marketing.

.

We use contract processors (other service providers) for the operation of our Internet pages and for the fulfilment of our contractually agreed services. In this case it can happen that an order processor gets knowledge of personal data. Therefor we carefully select our service providers – especially with regard to data protection and data security – and take all measures required under data protection law for permissible data processing.

Cookies

This website make use of what are referred to as ‘cookies’. Cookies in no way harm your computer and do not contain viruses. We use cookies to make our offering more user-friendly, effective and secure. Cookies are made up of small text files, which are stored on your computer and used by your browser.

Most of the cookies we use are what are referred to as ‘session cookies’. They are automatically deleted once you leave our website. Other cookies remain stored on your device until you delete them. These cookies allow us to recognise your browser the next time you visit our website.

You can set your browser to inform you that cookies are being used. You can also enable cookies in individual cases only, enable the acceptance of cookies in specific cases or generally rule out the use of cookies altogether and automatically delete them when you close your browser. If you disable cookies, it may limit your ability to use this website to its full extent.

Contact Form

If you use our contact form to send us enquiries, we store the information you provide us with in this form along with the contact details you enter to precipitate processing your enquiry and handle any follow-up questions in our CRM system (Sales Force). We use the data solely for the purpose of communicating with you. We do not disclose this data without your consent.

Access data when you visit our website

When you visit our website, personal data is processed in order to be able to display the contents of our website on your device.

The IP address for the device you are using needs to be processed in order for the pages to be displayed in your browser. More information about the browser your device is using is also processed.

In terms of data protection, we are also committed to ensuring the confidentiality and integrity of personal data processed using our IT systems.

The data is also used to detect and correct errors on our website.

For this purpose and based on a balance of interests, the following data is logged for a maximum of 14 days:

  • IP address of the querying computer
  • Operating system of the querying computer
  • Browser version of the querying computer
  • Name of the file retrieved
  • The date and time of retrieval
  • Volume of data transferred
  • Referring URL

The log files containing the aforementioned data are deleted from all systems used in connection with operating this website after 14 days.

Newsletter Data

If you would like to subscribe to the newsletter we offer on this website, we need an email address from you, and need information that confirms that you are the owner of the email address you have provided and wish to opt in to receive the newsletter. The contact details your provide in our newsletter subscription form are saved for selecting newsletter recipients according to topic, and in our CRM system (Sales Force), for the purpose of communicating with you when you show an interest in our services.

To ensure that the newsletter is sent with your consent, we use what is known as the double opt-in procedure. The course of the double opt-in procedure allows the potential recipient to be included in a mailing list. Subsequently, the user receives a confirmation email with the option of confirming their subscription in a legally certain manner. Only when the user does so, is the address included in the mailing list as an active address.

We use this data exclusively for the purpose of delivering the requested information and offerings.

We use the newsletter software Newsletter2Go. Your data is transmitted to Newsletter2Go GmbH as part of the newsletter mailing procedure. Newsletter2Go is prohibited from selling your data and using it for purposes other than sending out our newsletter. Newsletter2Go is a certified German service provider selected according to the requirements of the General Data Protection Regulation and the Federal Data Protection Act.

You can find more information on this topic here: https://www.newsletter2go.co.uk/information-for-newsletter-recipients/

You can revoke the consent you have given us to your data, email address and the use of the same being stored for sending out the newsletter at any time, for example, by clicking on the “Unsubscribe” link in the newsletter.

Privacy statement concerning the use of Google Analytics

This website uses Google Analytics, a web analytics service from Google Ireland Limited. (“Google”) Gordon House, Barrow Street, Dublin 4, Ireland. Use also includes the operating mode “Universal Analytics”. This makes it possible to assign data, sessions and interactions across multiple devices to a pseudonymous user ID and by doing so analyse the activities of a user across devices. This Privacy Notice is supplied by www.intersoft-consulting.de.

Google Analytics uses what are known ‘cookies’, which are small text files that are stored on your computer that facilitate the analysis of how you use our website. The information that the cookie generates on how you use our website is usually transferred to a Google server in the USA and stored there. . If IP anonymisation is enabled on this website your IP address will be truncated by Google, if it is located within the member states of the European Union or other parties to the agreement on the European Economic Area. . Only in exceptional cases is the full IP address transferred to a Google server in the US and truncated there. As a part of the Google Analytics service, the IP address transferred by your browser is not merged with other data from Google. Google uses this information to evaluate how you use this website on behalf of its operator, in order to compile reports on website activity to provide the website operator with website and internet-related services. Our legitimate interest in processing the data lies in these purposes. The legal basis for using Google Analytics is Sec. 15 (3) German Teleservices Act (Telemediengesetz) and Art. 6. (1) (f) GDPR. The data we send which is linked to cookies, user IDs or advertising IDs is automatically deleted after 14 months. Data for which the retention period has been reached is deleted automatically once a month. For more information on the Google terms of use and privacy, please go to: https://www.google.com/analytics/terms/gb.html and https://www.google.de/intl/en/policies.

You can reject the use of cookies by selecting the appropriate settings in your browser; we would like to point out that doing so may limit your ability to use all of the features of this website to the full. You can also prevent the transfer to Google of data generated by the cookie and relating to your use of the website (incl. your IP address) and Google processing this data by downloading and installing this browser add-on. Opt-out cookies prevent your data being collected when you visit our website. Please note that you have to set the opt-out on all the systems in use to prevent Universal Analytics collecting data across multiple devices. Click here to disable Google Analytics. This sets an opt-out cookie, which prevents your data being collected when you subsequently visit our website. The opt-out cookie only applies to this browser and our website alone and is stored on your device. If you delete the cookies in this browser, you will have to set the opt-out cookie again.

Privacy statement concerning the use of Google Web Fonts:

This site uses what are referred to as Web Fonts which are provided by Google. When you visit a page, your browser loads the Web Fonts required into the browser cache to correctly display texts and fonts. Your computer uses a default font if your browser does not support Web Fonts.

For more information about Google Web Fonts, visit developers.google.com/fonts/faq and the Google Privacy Policy at www.google.com/policies/privacy.

Privacy statement concerning the use of XING

Our website uses features of the XING network. XING is a service provided by XING AG, Dammtorstraße 29-
32, 20354 Hamburg, Germany. A connection to XING servers is established every time one of our website pages
containing XING features is called up. To our knowledge,
your personal data is not stored when this takes place. In particular, IP addresses are not stored,
nor is user behaviour analysed.
For further information on data protection and the XING ‘Share’ button, please refer to the
XING privacy policy at: https://www.xing.com/app/share?op=data_protection.

Privacy policy concerning the use of YouTube

Our website uses plugins from the YouTube website operated by Google. The website operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. If you visit one of our pages that has a YouTube plugin enabled, you will be connected to YouTube’s servers. The YouTube server is then informed which of our pages you have visited.

When you are logged into your YouTube account, you are allowing YouTube to map your web surfing habits directly to your personal profile. You can prevent this by logging out of your YouTube account.

Please refer to the YouTube privacy policy at https://www.google.de/intl/en/policies/privacy for further information on the approach taken to user data.

Right to appeal to a competent supervisory authority

In the event of violations of data protection law, the data subject has the right of appeal to a competent supervisory authority. The competent supervisory authority in matters of data protection law is the state data protection officer in the federal state in which our company is based. A list of data protection officers and their contact details can be found under the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html (in German only).

Right to information, deletion, blocking

You have the right to receive information free of charge at any time concerning personal data stored on your person.
This includes information on its origin, to whom it was sent, the purpose of its processing,
and the right to rectify, block or delete this data. You can contact us at any time
using the address provided in the Legal Notice if you have any questions concerning this
or other issues relating to personal data.

Links to other web sites

Our websites may contain links to other websites. XimantiX Software GmbH is not responsible for the privacy policies or contents of these other websites.

Data Protection Officer

In case you have questions or concerns regarding the protection of your personal data, please contact our Data Protection Officer dsb@ximantix.com.

 

Reference: e-recht24.de