Customer Reference - AL-KO - payslip dispatch directly from SAP - XimantiX

AL-KO optimises the dispatch of payroll accounting directly from SAP HCM

With the ePayslip Service from XimantiX and its cooperation partners – towards modern payroll accounting – efficient & secure at the same time!

“With the eBeleg Service – HR solution from XimantiX – we can now handle payroll accounting directly from SAP in one step. It is particularly advantageous as we can reach all employees with one solution. Our employees can choose between the classic way of printing by post and the modern way, electronically and securely as IncaMail”.

Sascha Brunnhuber – Human Resources Manager Germany at AL-KO Kober Group

In the past, payslips were printed, enveloped and distributed manually each month, as is common practice in many companies. The continued operation of the previous manual process using a dot-matrix printer and the special print templates represented a risk factor for AL-KO in terms of costs and availability. In addition, the previous time expenditure for the monthly printing in accordance with the security guidelines according to the four-eyes principle and the in-house distribution, plus the disturbances in the daily business of the company, was high and offered optimisation potential.

After a short project duration of approx. 2 weeks (net), incl. a test phase with selected employees, the dispatch of payslips for approx. 1,700 employees could be put into operation. The integration with SAP-HCM to the eBeleg Service – HR is covered by the XimantiX cooperation partner & at the same time SAP partner VISICON with the solution VisipostHR.

Thanks to the flexibility of the eBeleg Service, AL-KO can gradually increase the use of electronic dispatch as IncaMail. Today, despite a high proportion of industrial employees, more than 50% have already decided to receive their payslips in electronic form to their private email, personally and securely as an encrypted attachment. If required, attachments such as social security certificate, income tax certificate, etc. can also be sent.

AL-KO appreciates the ability to reach employees at the same time who want to continue to receive their payslips as hardcopy. The hr-documents are processed via the ‘Print Document’ option of the ePayslip Service. Printing, franking, enveloping and forwarding to DPAG for delivery is carried out by the SPS print service provider with its printing centre in Dettingen nearby Stuttgart in compliance with the confidentiality requirements.

“By switching to the future-proof solution ‘eBeleg Service – HR’ from XimantiX, combined with VisipostHR from VISICON for integration into SAP-HCM, we were able to significantly optimize our processes for payroll accounting.

Sascha Brunnhuber – Human Resources Manager Germany at AL-KO Kober Group

About AL-KO Kober SE

Founded in 1931, the AL-KO KOBER GROUP is a leading supplier of vehicle technology, garden + hobby and air technology. Around 4,000 employees work at more than 45 locations worldwide in Europe, America, Asia, Africa and Australia.

Sascha Brunnhuber – Human Resources Manager Germany